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Guest View: Getting smart about email compliance

Mark Bentkower, Director of Enterprise Solutions Asia Pacific, CommVault Systems | June 17, 2014
In today’s business environment, where messaging data continues to grow at exponential rates, the need for archiving is more important than ever.

Additionally, enterprises must consider when training takes place. There are ways to introduce efficient training of email archiving solutions, avoiding costly training mistakes - where the time of seasoned technicians is taken up 'mentoring' IT newbies. Scheduling the archive solution training immediately before an eDiscovery request is due, for example, can minimize bottom line impact.

The increasing operational complexity of email management, rising costs combined with flat budgets, as well as regulatory rigor, are raising the bar for email compliance; making email archiving inevitable for most organizations. Email archiving serves as a means of owning and managing the flow of information, both into and out of the organization. In the modern data landscape, auditability is an increasing compliance driver - not just relatable to emails, but also to the growing volumes of structured and unstructured data generated.

Organizations must be able to make this information identifiable and available at any time to satisfy internal and external requests, or face the consequences. Hence, it is more important now than ever for companies to have a well-thought out archiving strategy. Organizations have to get smart about email compliance and implement an efficient solution that can secure intellectual property, prevent harassment and protect the corporate brand. An efficient solution should also allow companies to reduce cost, and negate the risks associated with electronic communications as well as general corporate data

 


[1] CommVault/IDC (2014) 'Smart Data Management in the Third Platform Era'

[2] Info-tech Research Group (2014)  Meeting Changing Information Management Needs with Next-Generation Email Archiving 

[3] ibid

 

 

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