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5 quick Mail tricks everyone should know

Sharon Zardetto | March 18, 2014
Mail might not be perfect email client, but it's the one most of us use. Fortunately, there are things you can do to make it work better. Here are five of my favorite tricks for making Mail more efficient.

Target replies by redirecting messages

You get an email that you know would be better answered by a colleague or friend, so you forward it to that other person. But when that person replies to the query, the reply comes to you rather than the original questioner, so then you're stuck forwarding it again.

You can avoid the intermediary role by using the Message > Redirect (Command-Shift-E) command instead of Forward. When you do so, the message header notes that it was resent from you, but when the person you redirected it to hits Reply, that reply goes directly to the original sender, not to you. And if you use this approach often, you can add a Redirect button to the Viewer Window's toolbar with the View > Customize Toolbar command.

Note: The Reply To field that can be added to the message window with View > Reply-To Address Field serves a different purpose: it's there so you can specify an alternate email address, so a reader can see the email is from you but the reply will go to your other email address.

Hide individual addresses for group members

Using a group address is a quick way to address mail to multiple people — and it's neat, too, since you don't have twenty addresses cluttering the To field.

But guess what? Your recipients will see all the clutter — as well as information you perhaps didn't intend to share — because the group's name is simply a convenience on your end; all recipients will see the full list of names and email addresses in the To field when they get the message.

Prevent this breach of tidiness and security by putting the Group name in the BCC (blind copy) field; recipients will see just Undisclosed Recipients instead of the full group list. Yes, it feels weird to send a message with the To field blank. But it'll work.

Share webpage formats from Safari

You may already know about sharing a webpage from Safari; you can send the page, a link, a PDF, or a Reader document by using the Share menu in Safari's toolbar.

But you can also exercise those options from within Safari for all but PDFs. Use File > Share > Email This Page (Command-I) to attach the page itself to the message. Hold the Shift key when you make the menu selection or add it to the keyboard shortcut, and you'll share only the link. To send a Reader-formatted page (which stitches multipage articles into a single page, with no ads) start with the Reader view in Safari (by clicking the Reader button in the address bar) and then use the standard File > Share > Email This Page.

 

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