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10 smartphone apps that can help track your expenses

Isabel Eva Bohrer and JR Raphael | Sept. 28, 2012
Hate having to record your expenditures for the IRS or your company's accounting department? These iPhone and Android apps can make it easier to track your expenses.

--Isabel Eva Bohrer

Receipts Pro

$4.99; a free trial version allows entry of up to 10 receipts. HD version available for iPad. OS reviewed: iOS Other OSes: None

Receipts Pro lets you separate expenses into different accounts (e.g., business versus personal); within each account, you can divide expenses by categories (e.g., mileage, equipment, etc.). When adding a new receipt, the app allows you to enter up to eight custom fields, including the date, notes and whether the expense is recurring.

Receipts ProClick to view larger image.

Unfortunately, while you can add a photo, there is no receipt scanner, but Receipts Pro does enable you to add a voice note, a feature that few other expense-tracking apps provide. Once you have entered your expenses, the app can generate graphs of your expenditures. You can export and share Excel, PDF or CSV reports via email, iTunes, Box, CloudApp, Dropbox, Evernote or Google Docs directly from the app.

The fact that the app comes with optional password protection is ideal, and those traveling for business will appreciate that expenses in any currency can be added and are automatically converted to your home currency.

--Isabel Eva Bohrer

Toshl Finance Expense Tracker

Free; $19.99/year for Pro version adds additional data formats and features like the ability to use multiple budgets and create extra graphs online. OS reviewed:AndroidOther OSes:iOS, Symbian, Windows Phone, BlackBerry

Toshl Finance Expense Tracker manages to maintain a user-friendly design while also packing in a wide range of impressive options.

Toshl Finance Expense TrackerClick to view larger image.

The first time you use Toshl, you have to create an account by providing an email address and password. That account is then used to automatically back up your data at regular intervals to Toshl's own servers; as a result, you can access your data using the app from any mobile device or even access it from any computer by simply signing into Toshl's website.

Toshl's design is clean and simple to use. The main screen has an "Expenses" tab for viewing and adding expenses, a "Tags" tab for managing tags used to categorize your items and a "Budget" tab to input any budgetary guidelines for your spending.

When you add a new expense, Toshl pops up a full-screen calculator with large keys in order for you to enter the amount. Once you key in the number, you're taken to a second screen on which you can assign a tag to the item -- either one you've already created or a new one you type in right then -- and opt to make the expense recurring if you want.

Toshl can export your data as a CSV file and send it via email. The app also can export data in XLS, PDF, or Google Docs format, but those options are available only if you upgrade to a Pro account.

--JR Raphael



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