Image (Credit IDG Connect) - Legal tech
Cloud computing is bringing more disruption to the challenge of balancing secure storage with fast access to large volumes of official documents, which are used in Malaysia's government departments including the judiciary and legal systems.
During the recent International Malaysian Law Conference (held 21-23 September 2016) in Kuala Lumpur, discussions included on the ongoing digitisation efforts to deliver improved operations, reduced costs and productivity.
Organisations that generate large volumes bulk documents are faced with several challenges that not only impact the bottom line but also place a significant risk on business or process continuity.
In common with staff industry sectors, those in the legal profession, government departments and healthcare, need rapid access to large volumes of sizeable documents. Delegates agreed that cloud-based platforms were steadily delivering the high levels of security as well as the ability to store, search, retrieve and share critical documents.
Delegates and speakers noted that one of the "most significant advantages of these types of solution is that an organisation's critical documentation is no longer at risk from a range of physical threats including theft, damage or destruction by fire, flood or vermin and general deterioration.
"In addition to this, companies do not have go through the arduous process, not to mention cost, of cataloguing, packing and transporting their documents to a warehouse. Neither do they need conduct time-consuming searches for key documents that might be inadequately recorded and filed," said Jude Lopez (pictured below), chief executive officer of Enterprise Solutions at Bursa-Listed Omesti Group's technology solutions provider Microlink Solutions.
Omesti Group has also been involved in recent efforts to digitise certain courts procedures in different parts of Malaysia.
Base infrastructure platform
"Such solutions offer a highly secure environment for storage and retrieval of key documents without the costs and inherent risks of conventional warehousing and storage options," said Lopez. "Scanned documents are tagged and indexed then uploaded to an auto-encrypted cloud platform. Authorised users can then easily perform intuitive searches, share and collaborate on specific documents."
Microlink has developed such a subscription-based solution, Orion, which uses Microsoft's Sharepoint as the base infrastructure platform. This is interfaced with a dedicated application development specifically designed to handle intuitive search criteria and bulk volumes.
Also present, Microlink Group chief executive officer Chia Yong Wei said that the solution was one of a series of new future-ready solutions being developed by the new Enterprise Solutions business segment of the Group.
"We are working to help enterprises navigate and integrate the options available in the cloud. Recognising industry needs, we have taken strong steps to create new solutions to address gaps in the market. This includes creating subscription-based applications, riding on cloud technology to help organisations of all sizes to take advantage of flexible cost structures while adding value. "
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