England's largest NHS Trust with over 15,000 staff is consolidating a number of existing workforce management systems into one new cloud-based platform provided by Allocate Software.
Barts Health formed in 2012 when six hospitals with a variety of tracking and rostering tools merged.
The Trust aims to replace existing paper records and spreadsheets to rota all staff groups including nurses and medics. It believes that the new system will help to reduce expenditure and reliance on Bank and Agency staff, with the aim of employing 95 percent permanent staff going forward.
Human Resources Director at Barts Health NHS Trust, Michael Pantlin said: "The trust believes its employees, our staff, are our most valuable resource. By integrating how we manage staff and patient numbers across our hospitals we will have greater visibility and control of our staff groups, ensuring we have the right staff to care for patients in the right place and at the right time.
"The online software will also give teams instant access to real-time staffing levels, patient numbers and the acuity and care needs of these patients, as well as schedules of clinical activity such as clinics and theatres."
Allocate Software's HealthRoster suite will provide a single system that allows managers to match demand to clinical need, as well as give staff online access to relevant documents, such as their annual leave calendar and request duty forms.
Angela Eager, research director at TechMarketView, said the deal is an important one for Allocate.
"It is an important strategic win for Allocate too, showcasing the value of an integrated system and the use of cloud services for critical functions, so no doubt other trusts will watch progress with interest," she said.
"It is also a neat example of how to exploit data to optimise performance (e.g. providing visibility and control of nurse staffing levels in relation to patient acuity and dependency as well as overall patient numbers) and make smarter decisions."
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