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Employees still use online file sharing, even if companies prohibit its use

Lucas Mearian | April 4, 2013
While most corporations have strict policies against using consumer-class file sharing and collaboration services because they are not secure, employees still regularly use them because they are convenient and easy to use, a survey finds

However, once the evaluators became familiar with the corporate OFS systems, they were surprised by the advanced capabilities.

"They said, 'I realize how much more productive I can be because it does so much more than Dropbox does,' " McClure said. "So training is really important ... because there's so much more that can be done when it comes to workflow and security."

Companies already using a business-class OFS service were asked what enterprise services they use less because of it. The top answer was their enterprise file sharing or general-purpose file servers, followed by NAS servers and then a VPN.

"One of the biggest cost-savings opportunities you're looking at when deploying a private or public file sharing service is the ability to get rid of your VPN," she said. "This stuff will have a material impact on business. If you can remove friction on file sharing, you can speed collaboration."


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