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Word 2013 cheat sheet

Preston Gralla | July 1, 2015
The buzz today may be all about Office 2016 for Windows, which is due to be released this fall, but many business users are still getting acquainted with Office 2013 and will continue to use it for some time. Use this Word 2013 cheat sheet to help take advantage of all it has to offer.

To put Word into Read Mode, select View --> Read Mode. The Ribbon vanishes and your document is put into a two-column view. Arrows appear on each side of your screen. Click or tap them to move through the document in either direction. If you've got a touchscreen, you can also swipe in either direction.

Upper-left menu

Not all menus and controls vanish with Read Mode, however. On the upper-left of the screen, there's the File menu, the Tools menu and the View menu. Select File to go to Word's usual File menu. Tools let you search within the document or do a Bing search. To search using Bing, highlight a word or phrase and select Tools --> Search with Bing; you'll launch Bing in your browser with search results for the phrase. The Tools menu also lets you undo changes you've made in a document.

The View menu gives you several options, including putting the document back into normal Edit Mode, changing the layout of the screen (you can switch between two columns and one column), changing the column width and page color, displaying comments if someone has commented on the document, and turning on (and then off) Word's navigation pane.

Upper-right menu

On the upper-right of the screen are the usual icons for minimizing and maximizing windows, as well as for closing Word. But there's a new one as well, the leftmost one, which looks like a rectangle with a bracket at each corner. Click it and the File, Tools and View menus disappear, and so does Word's usual toolbar across the bottom of the screen, which controls making text larger and smaller, changing the layout view and so on.

In essence, it's Read Mode on steroids -- no controls and menus at all. To get the menus and controls back, click the three dotted lines that appear when you put Read Mode into this look-Mom-no-menus mode.

Zoom Mode

Read Mode includes a handy zoom feature. Right-click a table, chart or graphic, and you can zoom in on it -- even all the way so that it fills the entire screen. I've found it quite useful for examining detailed information in a table.

Sync with OneDrive

In Office 2013, Microsoft finally got around to integrating the Office applications to its SkyDrive cloud-based storage service, which it has since renamed OneDrive. No longer will you have to fiddle to get them working together properly. Right on installation, everything works.

In case you're not already a OneDrive user, here's a bit of background: It's a cloud-based storage service that automatically syncs files between your local devices and the cloud. Locally, files are saved in the C:\Users\<Your Name>\OneDrive folder, where <Your Name> is your account name. (Note that if you installed SkyDrive before it was renamed to OneDrive, there's a possibility that it still might be called SkyDrive in your folder structure.)

 

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