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PowerPoint 2016 for Mac review: New interface and features make PowerPoint pleasant

Joe Kissell | July 28, 2015
As I use PowerPoint 2016 for Mac, the word that keeps popping into my head is pleasant. Nearly everything about the massive visual overhaul from the previous version (PowerPoint 2011 for Mac ) seems clearer, friendlier, and more modern. It feels more like Apple's Keynote, which I mean as a compliment.

Another noteworthy improvement is better integration with OneDrive and Office 365. Presentations are now saved to your OneDrive by default, and if you want to use OneDrive for storing and syncing your data, it couldn't be easier. Unfortunately, unlike PowerPoint for iOS, the Mac version doesn't have native support for Dropbox, iCloud Drive, or other cloud storage services (although you can manually save a file to any folder on your Mac, including Dropbox and iCloud Drive). Sharing presentations (with or without editing privileges) is much simpler now too, and even someone without a copy of PowerPoint can view and edit your shared presentation in PowerPoint Online. And people collaborating on a presentation will appreciate the new threaded comments feature.

Other minor new features include a more flexible presenter view, better conflict resolution (for when multiple people make changes to a slide at the same time), and a dozen or so new transitions (matching those in the Windows version).

Gone but not forgotten

A number of features disappeared, too. The Help mentions only one of these: you can no longer save a presentation as a movie (you can work around this by using screen-recording software such as ScreenFlow). In addition, you can no longer save your presentation as a series of images, broadcast your slides live using the PowerPoint Broadcast Service, compare two versions of a presentation, or use the Scrapbook to store and reuse text and graphics snippets.

Macworld's review of PowerPoint 2011 lamented the absence of features found in the Windows version, such as the capability to adjust the starting and ending points of movies, sounds that play in the background across slides, and an advanced timeline for editing a slide's animations in a graphical format. Those features are still absent in PowerPoint 2016 for Mac. Other Windows-only features are embedding YouTube videos; trimming, bookmarking, and fading audio; customizable keyboard shortcuts; animation triggers (animating an object when you click it); inserting online pictures from within PowerPoint; and embedding fonts in your presentation (for proper display on computers without the same fonts).

Bottom line

For Mac users, the more apt question is how PowerPoint stacks up against Apple's free Keynote app. When I reviewed Keynote 6.0, I complained about features that had been lost in its most recent overhaul; since then (it's now up to version 6.5.3), some of those features have been restored, and its reliability has improved. I now consider the two apps equivalent in usability, overall power, and likability.

However, each has features the other lacks, so your choice will depend on which features are most important to you (and which ecosystem--OneDrive/Office 365 or iCloud/iWork--you feel most comfortable in). For example, PowerPoint has nothing like Keynote's signature Magic Move transition, its tables lack Keynote's extensive spreadsheet capabilities, and Keynote (still) lets you trim audio and video and save your presentation as a movie or series of graphics. On the other hand, PowerPoint offers easier and more flexible path animation, the fabulously useful Arrange > Reorder Overlapping Objects command (for a 3D view of all the objects on a slide), and the option to play presentations in a separate window (which is especially useful when giving remote presentations using an app such as Skype).


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