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Goodbye to the ghosts of emails past

Jeffery Battersby | Aug. 27, 2015
Get rid of those unwanted email address that show up when composing a new email in Apple's Mail.

apple mail 8 icon

After using Apple Mail for a few years you may have noticed that, when adding contacts to a new email message, a long list of email addresses appears. Some of these may be in your address book, but it’s often the case that these names are people you haven’t sent messages to in years or that you emailed once, but have no intention of emailing ever again.

Why the long memory? Apple’s Mail app, for the sake of convenience, collects the names of everyone you send email to so you don’t have to chase down an email addresses for people who aren’t in your Contacts app. It’s a nice feature, but may make addressing email messages a little messy after a few years go by. Fortunately, you have a couple of options for cleaning up the mess.

Get smart with Smart Addresses

Apple’s Mail app has a feature called Smart Addresses that’s designed to make it easier for you to see who you’re sending email messages to. Instead of displaying names and addresses in Mail’s To: field, Smart Addresses just display the name of the email recipient. One of the benefits of using Smart Addresses is the option to delete previous recipients from Mail’s collection of remembered addresses.

(Note: Help for the Mail app claims that the Smart Addresses option needs to be selected in Mail’s preferences in order for you to delete previous recipients from the “To:” field. In my experience this is not the case. Your mileage may vary.)

Smart Addresses is enabled by default, but you can make sure this feature is on by:

  1. Opening the Mail App.
  2. Selecting the Mail menu and choosing Preferences.
  3. Clicking the Viewing tab.
  4.  Checking the box that says Use Smart Addresses. 
      smartaddresses

When you select Smart Addresses, it changes the way Mail displays addressing information from a full named and address:

notsmart

To just an addressee’s name:

smart

Once you enter the ancient email address you should note that there’s a small arrow next to the recipient’s name. Click that menu and included in the list of menu options you’ll see an item that says, “Remove from Previous Recipients List.” Select this item and this ancient address will no longer appear when you address a new email message.

The to-don’t list

Granted, this is a pretty tedious way to have to remove old email addresses and, thankfully, there’s a way to bypass the tedium.

  1. With Mail open, select the Window menu and choose Previous Recipients. longmemory

 

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