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Create an electronic card in Outlook for all your business email communications

JD Sartain | May 28, 2015
Business cards are more than just contact information; they are, in fact, a symbol of your professional business. In some ways, Electronic Business Cards (EBCs, or e-cards) created in Outlook are even better because when you send an EBC to clients, colleagues, and friends, they can add the information directly to their contact lists even if they're not using Outlook.

Business cards are more than just contact information; they are, in fact, a symbol of your professional business. In some ways, Electronic Business Cards (EBCs, or e-cards) created in Outlook are even better because when you send an EBC to clients, colleagues, and friends, they can add the information directly to their contact lists even if they're not using Outlook.

Create the text for the e-card

1. Create a new contact

Open Outlook's Contact list and create a New Contact record for yourself or, if you already have one for yourself, select your Contact record. Notice the generic business card that Outlook has already created for you.

2. Choose 'business card'

Click the Business Card button in the Options group. The Edit Business Card dialog window opens. Notice the default fields that Outlook places on the generic card.

3. Customize card fields

Use the Fields list and the Edit options in the lower half of this window to customize the fields and the text displayed on your business card.

4. Remove unwanted fields from the card template

For this example, Brewster wants the Home Phone and the Job Title removed. To Remove a field from a business card, select the field name in the Fields list box and click the Remove button. In this case, select the Home Phone and Job Title fields and click Remove.

5. Add fields

Brewster also wants to add his company slogan. To add a field, click the Add button and select a field from the dropdown list. Notice that all of the Outlook fields are available, including a Custom option for user-defined fields. Click Custom, select User Field 1, and then enter the custom data in the Edit window.

6. Rearrange fields

Now, Brewster wants to rearrange the order of the fields on his card and insert a blank line between the slogan and the work phone number. To rearrange the order, select the field to move, then click the blue arrows to move the fields up or down. To insert a blank line, select the Blank Line field and, again, use the blue arrows to move that field up to the correct position.

7. Format text in fields

Next, Brewster wants to change the color of two fields and make a third field bold. Use the buttons in the Edit window to change the color, font size, attributes, and line/paragraph alignment (left, center, right). Select a field (email address and website URL), click the Color button, choose a color, then click OK. For attributes, select a field (Mobile Phone) and click the applicable attribute.

8. Next, select the User Field 1 (the company slogan), and click the Center alignment button. That concludes the text changes. Click the OK button to save and exit the Edit Business Card dialog.

 

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