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Become an Evernote power user: 10 must-know tips

Christopher Null | April 11, 2013
You can already bend Evernote's notes, notebooks, and stacks to your will. And maybe you've directed your team to use Evernote Business. Evernote is friendly when you're getting started with it, but the more you use it, the more your notes can pile up, threatening your productivity.

To search only within your tags, type tag:tagname or tag:"multiple-word tagname" into Evernote's search field. To find an exact phrase that comprises multiple words, use quotation marks just as you would in a Web search.

You can use a structure similar to the tag search above to search only for notes within notebooks that contain specified terms in their names. Type notebook:notebookname or notebook:"multiple-word notebookname" into the field.

If you want to find notes that contain your term in the note's title, try either intitle:term or intitle:"multiple-word term" in your search.

To return notes that contain any of the specified terms inside, type any:term1 term2 term3 in the field. (A standard search for term1 term2 term3 would return only notes containing all three terms.)

You can even perform searches based on content-creation date, using an eight-digit number to represent the date (or even more advanced syntaxes), like so: created:yyyymmdd

If you'd rather get results based on the last time a note was revised, type updated:yyyymmdd into the search field.

Learn advanced email syntax

Visit Account Info in the desktop app for your Evernote email address.

A quick and easy way to get something into Evernote is simply to email it to your Evernote address. The problem: If you don't specify where the email should go, it will create a note in your default notebook, with no tags.

When sending an email to Evernote, you can manipulate the subject line to determine where it should end up. Here's an example of a subject line that covers all the bases:

The Hobbit @Movies #review #4stars #dwarves

This creates a note called "The Hobbit" in your Movies notebook, with tags of "review," "4stars," and "dwarves." Note that you must put the notebook (@) and tags (#) identifiers in the above order. Also, the notebook and tags must already exist before you attempt to use them in an email to Evernote.

Transcribe voice notes

You can get notes into Evernote through any number of methods. One of Evernote's big advantages is that it can convert one file type to another, letting you search PDFs and OCR-converted images for text.

Although Evernote can now convert voice recordings directly to text on Android devices, it can't do that trick on iOS devices or via recordings made on your PC. You can get around this and make audio notes searchable through a couple of methods. First, you can use a smartphone app like Dragon Dictation to record a voice memo, and then copy the text into Evernote.

Alternatively, you can use a third-party add-in called Voice2Note to do the translation for you directly from Evernote. Just register for Voice2Note online, and record voice notes within the Evernote app normally. They'll be transcribed and saved behind the scenes. You can also call a special Voice2Note number to create new notes via a simple phone call--something that you can't do without an add-in on any platform. (Voice2Note is free for five transcriptions per month, or $3 per month if you need more.)

 

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