Subscribe / Unsubscribe Enewsletters | Login | Register

Pencil Banner

Become an Evernote power user: 10 must-know tips

Christopher Null | April 11, 2013
You can already bend Evernote's notes, notebooks, and stacks to your will. And maybe you've directed your team to use Evernote Business. Evernote is friendly when you're getting started with it, but the more you use it, the more your notes can pile up, threatening your productivity.

You can already bend Evernote's notes, notebooks, and stacks to your will. And maybe you've directed your team to use Evernote Business. Evernote is friendly when you're getting started with it, but the more you use it, the more your notes can pile up, threatening your productivity.

Now that you've excelled at the basics, it's time to dig into Evernote's arsenal and charge ahead like a true note-taking, to-do-list-tackling warrior.

Use checkboxes in notes

Checkboxes

One of the more popular uses for Evernote is to create lists, such as to-do lists, shopping lists, enemies lists, and the like. A simple text list is fine, but you can enhance the utility of your list by adding checkboxes to the items on it.

Checkboxes are simple to add but easily overlooked. When creating a text note, look at the toolbar across the top of the screen. You'll see an icon that looks, well, like a checkbox. Simply click this icon wherever you'd like to add a checkbox in your list.

These checkboxes are functional. Just click or tap them in any device to turn them from blank to checked and back; checkmarks are persistent across multiple devices when you synchronize, too.

Save frequently used searches

Save

If you find yourself hunting for the same thing in Evernote over and over again, you can save your search to make it easier to replicate. First, create your search. Next, in the Windows client, click the small drop-down arrow to the immediate right of your search term to reveal the advanced search bar, if it's not appearing already. Click the blue magnifying glass to open the Saved Search dialog box. There, click OK to save the search. It will now appear in the left-hand navigation pane under the Saved Searches header.

Instructions for saving searches on mobile devices are similar. Look for the magnifying-glass icon any time you've completed a successful search (that is, a search with at least one result) to save it.

Clip Web pages with Evernote Mobile

Because of the vagaries of smartphone Web browsers, Evernote's mobile app can't clip Web pages by default, dulling its utility. There's no easy workaround for the iPhone, but Android users have a couple of options to make Web clipping possible. Dolphin: Evernote is a free add-on that lets you grab Web pages and pull them into Evernote, although it can only grab entire pages, not partial selections. EverWebClipper ($2.88) gives you more flexibility in what you can snag, if you're willing to pay for the privilege.

Use offline notebooks (Premium only)

The offline option on an iPhone

Because Evernote syncs content among your devices and the cloud, many users don't realize that mobile devices do not by default store copies of documents for offline use. Instead, every time you access your documents on an iOS or Android device, Evernote downloads them on demand. If you're at 30,000 feet or out in the sticks and you need to check a note, that can be a problem.

 

1  2  3  4  Next Page 

Sign up for CIO Asia eNewsletters.