FRAMINGHAM, 7 JULY 2010 - Summer is a perfect time of year to reflect on the current state of all the key projects that were approved in January. At this stage, you and your management team should have enough data to know if each initiative will successfully meet its objectives. You may already know there are projects in your organization that are not positioned to succeed, yet they still receive funding and staff.
When you assess the current state of your projects, do you see any of these signs?
- Critical issues keep opening up, but they're not getting resolved.
- Project scope is constantly changing.
- The project is consistently behind its plan, despite efforts to get it back on schedule.
- Competing deliverables are distracting your attention.
If all of the above signs appear, it may be time to cut your losses and cut the project—or at least radically restructure it. You know better than anyone that throwing good money after the bad will not save the project because it doesn't address the root cause of the project's woes.
To determine a course of action, ask yourself the following questions about the project:
- What can be salvaged?
- What can be delivered with the time and budget that are left?
- Do you have the right leadership in place to complete the project successfully?
- Is the plan for the initiative sound and realistic?
- Am I and my management team doing everything we can to support the initiative?
If some or all of the project can be salvaged and delivered on time and with the remaining budget, if the right leaders are present to steer the project, if the new plan is solid, and management will continue to support the project, the following four steps will help you regain control and deliver the revised project successfully. These steps are basic blocking and tackling, but the detail behind the—and more importantly, the execution and focus the project team brings to the effort—will determine whether the project recovery effort will succeed.
1. Assess the Situation
Get as much information about the current state of the project as possible. Use that data to make informed decisions about what needs to happen next. Don't be afraid if, at this stage, there are more questions than answers; that is normal. The key is to ask the right question to obtain as accurate a picture of the project's status as possible. The following questions address key data points you need to collect: