The ongoing, informal evaluations allow managers to identify and coach staff members who aren't performing up to snuff or move them into positions that better fit their strengths. And it allows management to recognize outstanding work through both feedback and formal recognition programs -- both great for morale, he says.
Above all, the process ensures IT as a department is serving the business, Olive says.
"We want to align IT much more strongly to the business and have IT be a real strategic partner, and that requires a different type of IT than your traditional IT, which I characterize as being project-centric, where you're evaluating with internal perspectives, where you look at cost and time," Olive says.
"With this business alignment, how you evaluate [performance] is really about what you're doing for the business and what value do you add."
Walking the walk
CIOs and IT management consultants stress that this evolving approach to performance monitoring and evaluation requires a lot from managers. They must be interacting with workers and their business unit colleagues often enough and openly enough to hear and see when systems are making the desired improvements, when collaborations are happening as they should, when projects are progressing as intended -- and when they're not.
That means taking the time to talk to them about a job well done or soliciting nominations for the company's monthly excellence in IT recognition program or working one-on-one with a employee who's missing milestones to figure out why, Scire says.
"You have to know your employees well enough to have those open communications," she observes.
Mitre CIO Jacobs agrees. "We've been increasingly pushing our [managers] towards 'meaningful conversation' rather than compliance to a checklist," he says. "But even though it's a conversation, it's not just chitchat. There's a method to it -- a method that aligns to what our company is trying to achieve."
Key IT performance metrics
The modern IT shop should look at the impact its staff has on the business and be evaluated accordingly, says Rachel Russell, marketing director of TEKsystems Inc., which last year released a performance management survey and a report, Create a Winning Team by Leveraging a Performance Management System.
To do so, IT departments should ask the following questions, Russell says:
- What is the impact of the individual's or team's work on the bottom line? Does it generate revenue or cut costs -- or both?
- How well does the worker or team satisfy customer needs?
- Is the individual or team delivering on operational effectiveness or efficiency -- or both?
- Does the individual or team have a positive impact on other workers and resources in the organization?
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